Meeting 0007 Results

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UNHM Programming Club

Attending

  • Karl Miller, President
  • Davis Moore, Vice President
  • Bryan Robbins, Discord Administrator
  • Kaitlin McManus, Secretary
  • Anthony Clark, Quartermaster

Resolved

  • (5-0) Resolved to create a new text channel to poll membership with 14 options for best meeting days/times: Monday morning, Monday afternoon, Tuesday morning, etc. Members can yes the options that work and no the ones that don’t for them.
  • (5-0) Changes to the Constitution must be proposed and endorsed by an officer who will bring it to a vote in the next member meeting. If 2/3rds of the club membership agrees to the change, the Constitution will be updated by the Secretary or Club President to reflect the change.
  • (5-0) Changes to the club account procedures will be conducted by a meeting and majority vote of the officers.
  • (5-0) Anthony Clark shall be the club’s first quartermaster.
  • (5-0) Meeting votes will be conducted in the voting channel.
  • (5-0) Meetings shall be held at a time and place determined by majority vote of the board.
  • (5-0) Meetings shall be held at a time and place determined by majority vote of the board.
  • (5-0) Members and the board shall have a 1 week notice for meetings. However, in circumstances where a meeting is held as a continuation of an overly-long meeting, the meeting extension date may be approved by 3/4ths of members in attendance.
  • (5-0) A member has the privilege to call an emergency meeting of the membership to address some grievance once per semester. An emergency meeting requires minimum 48 hour notice. The member shall contact a board member with the reason for the emergency meeting and all membership shall be notified. As with all meetings, quorum must be reached for resolutions passed in the emergency meeting to be valid.
  • (5-0) Meetings will be conducted informally, using the spirit Roberts Rules of Order (described here: https://www.boardeffect.com/wp-content/uploads/2020/07/Roberts-Rules-of-Order-Toolkit-Refreshed.pdf) as guidance. However, any attendee of a meeting may request that the meeting follow Roberts Rules of Order strictly, and the chair of the meeting will subsequently implement Roberts Rules.
  • (5-0) This constitution shall be approved by a 2/3rds vote of all members.

Other Discussions

  • Discussed remaining officer roles, and elected Anthony Clark to serve as Quartermaster. Still need a Treasurer, however.
  • Discussed internships and career prospects.
  • Discussed a proposition for a faculty led project over the summer. It will be a web application and involve technologies such as Docker and Jira. The actual purpose of the app is yet to be decided. Will meet with Professor Shallow, the project’s proposer, in early May, to hear more details.
  • Discussed the ‘seed of a project idea’ mentioned by Vice President Davis Moore - something using the Canvas API to, for example, tell students the next 3 assignments are due or provide different grade estimates.



Agenda Meeting 0008

Intros if new attendees

Filling Remaining Officer Roles

  • See if anyone willing to fill role of Treasurer

Meeting time acceptability

  • Review results of polling membership over the last week and consider changing meeting time

Continue Drafting Constitution

Almost finished. Just a few ends to tidy up.

  • Article III, Section 1: Becoming a Member
  • Article III, Section 2 # 5: Requirement for members to vote in yearly officer elections.
  • Article III, Section 3 # 1: Confirm members have right to propose a resolution at any club meeting.
  • Article III, Section 4 : Removing members - What procedure to remove members who break conduct requirements.
  • Article IV, Section 2 : Officer Roles - Job descriptions for president, vice president, secretary, discord admins
  • Article V, Section 1: Quorum, Eligibility, #1, #2 : Quorum requirements and voter eligiblity
  • Article V, Section 5: Faculty advisor : Whether board votes to re-confirm faculty advisor yearly

Ratifying Constitution and Moving Forward with Going Official

Status of Projects

  • Discord 🤖
  • chkpy 🔍
  • vignere-cipher 💿
  • Conway’s-Game-Of-Life 🦠

  • physics-simulator 🎱

  • Faculty project proposal

Ideas for New Projects

  • Using Canvas API for something
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